Planning Your Retreat Group

The sun is shining, the morning birds are chirping, and the wind bends the tallgrasses to their breaking point. As Spring awakens life outdoors, Camp Wood YMCA is starting to get busier than usual as well. Our unique property, settled in the beauty of the Flint Hills, will soon be coming to life with school groups, church retreats, college leadership trips, and lots of excited families! Wondering how YOU can get in on all the action and bring your group or family to this amazing place? Planning a retreat with Camp Wood YMCA is a simple process and we do everything we can to make your stay as easy and relaxing as possible.

Steps to booking your group with Camp Wood YMCA…

1.     Give us a call or send us an email. 

Let us know what dates you’d like to utilize camp, how many people you want to bring and what services you are interested in such as facilities, programs and meals.  We will answer all your questions, get you on the calendar and send you a contract for your stay.

2.     Two weeks prior to your stay, check in with your group.

Get a head count of all the people coming with your group and any special accommodations they may need during their stay (food allergies, accessibility, etc.). We love to know this information in advance, so we’ll give you a call to find out what information you have for us and how we can make sure your group is as comfortable as possible.

This is also a good time for you to send out information to your participants. Remind them about bringing clothes for activities, to prepare for any weather, as well as any bedding or other packing essentials that may be necessary for their overnight stay. Make sure your transportation is all set, as well as chaperones knowing what is expected of them!

3.     We’ll give you one more call before you come.

A few days before you venture our way, we will check one more time to make sure you have everything you need and to answer any questions you may have. We’ll do a final overview of your schedule, give you a personal point of contact for your arrival and go over any last-minute details.

4.     We’re so happy to have you!

We are so proud of our little piece of heaven, here in the heart of the Flint Hills and we love to share it with others. During your stay, it is a privilege for us to help and accommodate you in any way, so your group can have the opportunity to fall in love with camp like we have. Just as this amazing place is important to us, so are you and nothing pleases us more when people enjoy their experience with Camp Wood YMCA.

Do you have a church youth group, sorority/fraternity, school group or family reunion that you think would enjoy a getaway or needs a meeting space?  Don’t want to have to worry about planning schedules, activities, meals or clean up?  Camp Wood YMCA just might be what you are looking for and the process to book your group couldn’t be simpler. Take the first step and give us a call.  We’d love to share our home with you!